Before we delve into the details of creating the actual schedule, here are 6 compelling reasons why it is important to create a good schedule:

1. Efficiency and Organization

A schedule helps create structure and organization around your wedding. It ensures that all important moments and activities are planned and executed on time.

2. Stress Reduction

Planning a wedding can be stressful, especially when it comes to coordinating various vendors and involved parties. A schedule helps reduce stress by providing you and everyone involved with a clear timeframe and expectations for when different things should happen.

3. Improved Communication

A schedule serves as a communication guide for everyone involved in the wedding, including family, friends, and vendors. Everyone will have clear instructions on when and where to be for different events, minimizing confusion and misunderstandings.

4. Optimal Time Management

By planning your time carefully, you can ensure that you make the most of your wedding day. A schedule helps avoid delays or wasted time between events, allowing you to enjoy every moment and make the most of your special day.

5. Vendor Logistics and Planning

A schedule helps you coordinate with your vendors, such as the photographer, caterer, florist, etc. They will have clear instructions on when to be present and provide their services. This will ensure a seamless execution of the wedding.

6. Flexibility and Adaptation

While a schedule is useful, it is important to be flexible and open to changes if necessary. Things can change on the day, and it's important to be prepared for unforeseen circumstances. A schedule can provide you with a foundation from which you can adapt and adjust if changes arise.

By considering these reasons and incorporating them into your wedding planning process, you can create a well-structured and organized schedule that will contribute to a smooth and memorable wedding day.

Here is an example of how your wedding schedule could look like:

09:00 AM Bride and bridesmaids start getting ready. Hair and makeup getting done. 
11:30 AM Bride is assisted in putting on her dress. 
11:45 AM Photographer heads to the ceremony venue. 
12:30 PM Bride travels to the church (if there is a 30-minute drive). 
01:00 PM Ceremony. 
01:45 PM Congratulations. 
02:00 PM Travel from the ceremony to the portrait location. 
02:15 PM Wedding portraits.
03:30 PM Reception.
40:00 PM Cutting the wedding cake.
05:00 PM Group photos.
05:30 PM Dinner. 
11:30 PM First dance and party until the early morning.

Would you like a detailed explanation of each item in the schedule? Read on below the image.

An example

Depending on the tasks you need to have done and the length and thickness of your hair, styling typically takes between 2.5-3 hours. Therefore, it's a good idea to start early in the day with your preparations.

It's especially important for the stylist to arrive early if you want to have photos taken during your preparation. This way, I can capture moments of you getting into your dress and perhaps you can have a first look with your father and/or bridesmaids before I, as the photographer, need to leave for the ceremony. I need to be at the church 30 minutes before the ceremony starts to capture the atmosphere of your soon-to-be spouse and your arriving guests.

Here are some reasons why it's so important to allocate sufficient time for your preparations:

1. Relaxation and self-indulgence

The preparations give you the opportunity to relax and pamper yourself before the big event. It's a moment where you can focus on yourself, enjoy the process, and prepare yourself mentally and emotionally for the day.

2. Create the desired look

Your wedding day is one of the most significant days of your life, and you want to look beautiful and radiant. By allocating time for styling, you can ensure that you achieve the desired look. A professional stylist can help accentuate your natural features and create a styling that suits your personality.

3. Look beautiful in the photos

Your wedding day is filled with beautiful memories, and the photographs will be an important part of those memories. By giving yourself time for styling, you can be confident that you will look amazing in the photos. A well-prepared and beautifully styled bride will shine through in the photographs, creating timeless memories that you will cherish for years to come.

4. Stress reduction

Having time for preparations can help reduce stress on the wedding day itself. When you have time to get ready and prepare at your own pace, you can start the day calmly and in a good mood. It also allows you to handle unforeseen situations or changes without feeling pressured or rushed.

5. Experience the full journey

Allocating time for getting ready means that you can enjoy the full experience of becoming a bride. It's a special time where you can share moments with your bridesmaids, mother, or close friends. It's also a time where you can reflect on the journey that led you to this day and feel extra special and loved.
So, make sure to allocate enough time for your preparations on your wedding day. It will not only help you look fantastic but also give you a moment to relax, enjoy, and create beautiful memories.

Bride Getting Ready

A church wedding, including congratulations and rice throwing afterwards, takes about 1 hour. You should consult your priest or church to determine the customary practices. 

If you're having an outdoor wedding, the ceremony will likely be shorter, and you can consider starting the ceremony half an hour later or allocate more time with your guests for the reception. Since you're gathering all of your loved ones for your big day, why not make the most of it and spend as much time as possible with them?

If you need to consider your child's nap time, it may be advantageous to start the ceremony at 2:00 PM, allowing the child to sleep beforehand.

For guests who are traveling from far away, it's a good idea to encourage them to eat before the ceremony. By doing so, you show consideration for their comfort and well-being. Many people don't realize that there can be a significant gap until the dinner. It also creates a more comfortable and focused atmosphere during the ceremony and allows for a smoother and more joyful experience for both you and your guests.

The Ceremony

If you want your children to be in some of the wedding photos but don't want them to attend the reception, it's beneficial to schedule this part of the day immediately after the ceremony. It's also advantageous if the photos are to be taken at a location between the church and the reception. 

Consider bringing a helper or babysitter to take care of the children once you're finished taking pictures with them, so that we can continue capturing photos of just the two of you as a couple.

Wedding Portraits

Make sure to have discussed with the photographer in advance which group photos you want. It's helpful to create a list. 

This ensures that the photos are taken quickly and efficiently, making the best use of time. 

Another benefit is that you will have already considered who, at a minimum, you want to have pictures with on your big day. The photographer will ensure that you have these memories from the day. If you don't create a list in advance, chaos and confusion may arise, and you may not get the pictures you dream of.

Group Photos

The significant advantage of starting the dinner early is that there is plenty of time to enjoy it!
Here are several important reasons to allocate sufficient time for the wedding dinner:

1. Enjoyment and social interaction

The wedding dinner is a central part of the celebrations where you and your guests can enjoy a delicious meal together. By allowing sufficient time for the wedding dinner, all guests can relax, savor the food, and engage socially with each other. It provides opportunities for conversations, laughter, and the creation of memories in a pleasant atmosphere.

2. Food experience and gastronomy

The wedding dinner is an opportunity for you to treat your guests to an excellent culinary experience. If the meal is rushed or tightly scheduled, it can detract from the food experience and the enjoyment of the delicious dishes.

3. Speeches and tributes

The wedding dinner is typically the time for speeches and tributes. Your family and friends may have prepared personal and heartfelt speeches for you. By allocating enough time for the wedding dinner, you ensure that there is space and attention to hear and appreciate these speeches, making the moment even more memorable.

4. Relaxation and breaks

A wedding day can be filled with excitement and activities, which can be overwhelming for both you and your guests. By allowing ample time for the wedding dinner, you give everyone a chance to relax, recharge, and enjoy the moment without feeling rushed or stressed. It's also an opportunity for you and your partner to retreat and enjoy each other's company in a more intimate and calm atmosphere.

5. Flexibility and coordination

Sometimes unforeseen delays or changes can occur during your wedding day. By allowing ample time for the wedding reception, it provides flexibility to handle any adjustments without compromising the dining experience or the schedule for the rest of the day. 

By allocating sufficient time for the wedding dinner, you demonstrate thoughtfulness towards your guests, the dining experience, and social interaction. It creates a pleasant and relaxed atmosphere where everyone can enjoy the food, company, and tributes at a pace that allows for full enjoyment and appreciation of this special part of the wedding.

The Dinner

The first dance is a symbolic and emotional part of your wedding, symbolizing the celebration of your love and the beginning of your marriage. 

If you appreciate traditions in Denmark, the first dance should be performed before midnight. To make the first dance more festive, you can purchase a lot of long sparklers for your guests to hold up during the dance.

The First Dance

Now you have an overview of how to prioritize your time on your wedding day. If you choose to work with me as your wedding photographer, I will be happy to assist you in creating a schedule for your big day that suits your needs and desires. You can read more about what it would be like to work with me on this website.